Start Recording in Microsoft Teams

How to record your calls in Microsoft Teams and find the recordings

Quite a while back I wrote a post about recording calls in Microsoft Teams. A lot has changed since then If you are interested in how painful recording calls was then please have a look at my original post about recording in Teams.

Time to start a meeting and get that recording of my meeting done.

Starting a meeting

I started by setting up a meeting with myself in Microsoft Teams. In my case I created a new team so that I didn’t have anybody else in the team who could possibly interrupt my call.

Start a meeting in Microsoft Teams

I added both a test user account and myself to the team so that I can organise a meeting with my two user accounts.

Record your meeting

While I’m logged in as my test user I just started my call and I quite quickly joined as myself and the option to record the call is there.

Start to record in Microsoft Teams

When I look at the same as my test user I also see the record option.

Start recording

If you don’t see the recording button then you might find that your administrator has set a policy to disable the recording feature. For more Details on this please have a look at 10 Policies to consider when implementing Microsoft Teams.

Guest Users

Now I’m going to join a 3rd time using my company account as a guest to the team. I now don’t have a record option available?

Why? It’s time to have a look at how the recording works first.

Guest Users in meeting

As one of my internal accounts I started recording the meeting.Microsoft Teams will now give you a warning that you should inform people that thew call is recorded.

You are recording warning

The other people on the call will receive a slightly different message.

Recording has started warning

Internal users in Microsoft Teams

All internal users will now have the option to stop the recording. This is a bit weird, isn’t it? The reason behind this will become clear soon.

Stop recording

When you stop the recording there will be a message that appears in the conversation for the team that you’ve organised the meeting in. The recording will be saved.

Recording: Meeting; Recording has stopped. Saving recording...

After a while you will see that the recording appears in the conversation as  a recording.

Link to recording

Where are the Microsoft Teams recording stored?

Looking at the search statistics of my original post show how often people wonder where these recording end up. A quick look in the ellipses menu of the recording will give us all the clues that we need.

Share the recording

When I select the open in Microsoft Stream I get my recording. Ok, this looks a bit different from any of my earlier screen.

My meeting recording in Stream

Even though my meeting was part of “My Test Team” and the recording was accessed through the link in the conversation in the My Test Teams general channel, within Stream I cannot find the recording. Ok, I started the meeting as with a meet now option within the team.

Time to schedule a meeting. This time share my screen as well. Sharing Microsoft Teams is something you will have to be careful with as Microsoft Teams shares the screen to your own instance of Microsoft Teams as well. Hey I’m getting side tracked!

When sharing Microsoft Teams screen you get strange effect

Back to recording!

Microsoft Teams Groups

I went to Microsoft stream and found all my groups

Groups in Stream

Then when I visit My Test Team, I can see some recordings.

All recordings in Stream

Ok, this is important.

If you want to record your meeting. Before you click on the Meet Now option you might want to think twice. How easy do you want to make it to find the recordings back? I’m quite sure that what I have described in this post might not be 100% planned/expected. I’m not sure if this is all by design or if there are some bugs here. However, personally I would schedule my meetings rather than using the meet now option for now.

More about recording in Microsoft Teams



7 thoughts on “How to record your calls in Microsoft Teams and find the recordings

  1. commented on September 17, 2019 by Lon Ramsey

    Is there a way to start a meeting in teams without another user like you can in Skype with the Meet Now command under the gear icon? I would like to be able to record an instructional video without another user being in the meeting.

  2. commented on October 18, 2019 by Rida

    Could you please let me know that for how long the recorded meeting stays in the Chat? I have searched a lot on web for this, but did not find anything useful.

    • Hi Rida, As the recording are stored in Stream you could find them by going to stream. I don’t think that they disappear however on a busy channel they may become hard to find.

  3. commented on November 19, 2019 by Niels

    Hi, What is the maximum length of a recording or file size of a recording MS teams can deal with?

    what is the limit here?

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