Have you ever noticed that when you have a flow that you are the owner and there is no way for other users to view the flow or modify the flow?

Microsoft Flow - Taking ownership of someone else's flows. Microsoft Flow, Microsoft Office 365 myflows

Wouldn’t it be helpful  if you could see everybody else’s flows? Well under Team flows you can. Within Team flows you can see the flows that were shared with you.

But what if, you don’t have permissions to a flow and the person who developed the flow has left your organisation. Most likely you can’t find these flows unless you log in with the accounts used by the other users to create the flows.

There is a better way!

In the flow admin center you can see all the flows created by any of the users

Microsoft Flow - Taking ownership of someone else's flows. Microsoft Flow, Microsoft Office 365 allflows

When you click on the flow name you can manage the permissions of the flow or you could enable to disable the flow and even delete the flow..

Microsoft Flow - Taking ownership of someone else's flows. Microsoft Flow, Microsoft Office 365 manageflow

Please note that you do need admin permissions to be able to get to the above options additionally you will require a P2 license.

By Pieter Veenstra

Business Applications and Office Apps & Services Microsoft MVP working as a Microsoft Productivity Principal Consultant at HybrIT Services. You can contact me using contact@veenstra.me.uk.

11 thoughts on “Microsoft Flow – Taking ownership of someone else’s flows.”
  1. Hi Pieter

    I have Targeted Realease E5, and I can’t see the Environments entry in the menu on Flow Admin? Any idea why? I only have the standard environment set up.

      1. Looks like I have Microsoft Flow Free (even if it is an E5). I’m Global Admin on the tenant.

        Tried removing the Flow Free, but didn’t work (yet at least – letting it sit until tomorrow)…

  2. hello, I can do this via the portal. However, when I try the powershell cmdlets it does not display all the resources (the flows) and also when I run the “list flows as admin” action in flow. Any idea?

  3. Hi,
    I have a P2 license and “SharePoint Admin” Role. I am able to visit the Flow Admin Center, But could not see the list of Flows created by other users.

    What does it mean by “do need admin permissions”

    1. Hi Sandeep, Can you have a look at the security Tab in your environment. There is a button Assign security roles. This is whereyou can select the security roles for your account. What are the security roles that you have assigned to your account?

      1. Thanks for your response Pieter. I am not added to the security roles under an Environment. I will get my account added to the roles and check.

    1. Flows can be shared so permission wise this is never an issue, however you should first consider how these flows are triggered? Are they directly triggered by the Power Apps?

      Also, you should consider how to deploy flows. in general you might want to bundle flows/apps etc into solutions.

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