With Microsoft Teams it is possible to discuss document straight from within the App. This post walks through the step on how this can be done.
First I’ve started by creating a new Channel within my Team.
then I use the New option to create a new Word document.
Currently Word, Excel and PowerPoint are available.
Now my document will be opened up in my browser. Huh, wasn’t the idea of teams that I don’t need to leave the app all day?
So now I’ve got a document ready!
To start the conversation around the document I can now make a tab. This makes it easier for all the team members to find the document:
After the document is added to the tabs it will be opened in read only mode. It’s now possible to edit the document or simply start a conversation about the document:
After you click on the Start conversation button, the discussion can start:
Ok, this is great, but have a look through the options now.
You can Add gifs:
Or a sticker ( this is just a static image):
Or you can have a video call about this. But one of the options that you shouldn’t miss is you can add another document to the conversation. How often do you discuss one document and you then want to include another document to the conversation. Really clever ….
… or maybe not!
When you select any of these options Browse Teams and Channels, OneDrive, Google Drive, you will end up with multiple copies of the same document. One copy in the original location and one copy within your new discussion. Is this clever? No!
Haven’t we been telling our customers not to create multiple copies of the same file?
Why isn’t it possible to create a link to the original document? Yes, I can understand if the original file doesn’t exist within SharePoint that it may be a bit harder to create a link to the document, but when you add a file form another team site a link should be good enough.
So this way we’re going to end up with two versions of the same document. How long will it take before two people both edit a different version of the same document? Should permissions of the document be kept in Sync?
Hopefully this will be improved soon.
I had a look at the Microsoft Teams user voice and the team is looking this:
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Pieter Veenstra
Is your business still running on paper trails, sprawling Excel files, or ageing Access databases? There's a better way — and I can show you exactly what it looks like. I'm the Technical Director of Vantage 365, a Microsoft solutions consultancy working with clients across the UK, the Netherlands, and worldwide. For over 30 years I've been turning messy, manual business processes into clean, automated systems that save time, reduce errors, and give teams the visibility they need to make better decisions. SharePains is not just any blog run by a Microsoft MVP. Have you ever used Try-Catch in Power Automate? The original post about Try-Catch in Power Automate can still be found on this site, https://sharepains.com/2018/02/07/try-catch-finally-in-power-automate-flow/ Or have you ever used the Pieter’s method to avoid variables and speed up your flows? https://sharepains.com/2020/03/11/pieters-method-for-advanced-in-flows/ You can contact me using contact@sharepains.com