Quite a while back I wrote a post about Microsoft Teams recording calls and meetings. A lot has changed since then.
If you are interested in how painful recording calls was then please have a look at my original post about recording in Teams.
Recording calls isn’t too difficult, but so many people struggle to find the Microsoft Teams recording afterwards. If you can’t find the recording make sure that you are patient. It does take a while for the recordings to be processed.
Time to start a meeting and get that Microsoft Teams recording of my meeting done.
Starting a meeting
I started by setting up a meeting with myself in Microsoft Teams. In my case I created a new team so that I didn’t have anybody else in the team who could possibly interrupt my call.
I added both a test user account and myself to the team so that I can organise a meeting with my two user accounts. One of my two sessions now runs in the Microsoft Teams app and the other one runs in the browser.
You might have to mute your sessions when you do this as multiple sessions might pick up each other’s noise.
Record your meeting
While I’m logged in as my test user I just started my call and I quite quickly joined as myself and the option to record the call is there. Not much harder as clicking on the Start recording button.
When I look at the same as my test user I also see the record option.
If you don’t see the recording button then you might find that your administrator has set a policy to disable the recording feature. For more Details on this please have a look at 10 Policies to consider when implementing Microsoft Teams.
Now I’m going to join a 3rd time using my company account as a guest to the team. I now don’t have a record option available?
Why? It’s time to have a look at how the recording works first.
As one of my internal accounts I started recording the meeting. Microsoft Teams will now give you a warning that you should inform people that thew call is recorded.
The other people on the call will receive a slightly different message.
Internal users in Microsoft Teams
All internal users will now have the option to stop the recording. This is a bit weird, isn’t it? The reason behind this will become clear soon.
When you stop the recording there will be a message that appears in the conversation for the team that you’ve organised the meeting in. The recording will be saved.
After a while you will see that the recording appears in the conversation as a recording. If you arevpart of the tenant of the meeting organiser then you can click on the link and it is easy to find the recording.
Where are microsoft Teams recordings stored?
Looking at the search statistics of my original post show how often people wonder where these recordings end up. A quick look in the ellipses menu of the Microsoft Teams recording will give us all the clues that we need.
When I select the open in Microsoft Stream I get my recording. Ok, this looks a bit different from any of my earlier screens.
The recording is showing you how an attendee has seen the meeting.
Even though my meeting was part of “My Test Team” and the recording was accessed through the link in the conversation in the My Test Teams general channel, within Stream I can now find the recording.