Are you ready for your SharePoint 2010 Workflows retiring next week?
Well SharePoint 2010 seems to be a long long time ago.
Note the comment in the post:
If your organization still uses SharePoint 2010 workflows, they will no longer function after November 1st, 2020. SharePoint 2013 workflows will remain supported, although turned off by default for new tenants starting November 1st, 2020. We recommend customers to move to Power Automate or other supported solutions.
This means that on Monday, you will find that your SharePoint 2010 workflows in SharePoint Online will not run!
Are you ready?
You will probably start by visiting https://flow.microsoft.com, and then create your first flow.
Then add some steps, and very soon you will like flow better than SharePoint designer. and before you know it you will have build yourself a nice flow.
If you need some help migrating workflows to flows and you just want to take the work away then please feel free to click on the chat on this site I’m happy to help you.
If you want to do this yourself, then please have a look at My Power Automate User Guide, it will help you get started. Although you better be quick because there isn’t long left now.
SharePoint 2010 workflows retiring, what now?
One big mistake that a lot of people make is to take the SharePoint Designer workflows steps and find the replacement steps and then assume that it will roughly work the same way.
Workflows are not the same as flows! And that is a good thing!
If you want to find the replacements for each step then have a look at my workflows vs flow step comparison post from a while back.
But be aware that you want to setup your flows in a different way. Making flows perform well is a very different task from making workflows perform. Also the reliability of flows is a lot better ( if you do things the right way!)
If you have already completed the migration job, then please feel free to share your experiences below.
2 thoughts on “SharePoint 2010 workflows retiring next week!”
Fortunately our workflows were not that complex. Just created them from scratch in Power Automate.
For our Tenant, MS agreed to extend the deadline till March 2021 🙂
Yes, most of our 2010 workflows were around setting list item permissions or clearing date fields (approval timestamps), so very limited in scope. Once we had it figured out for one application, the rest went fairly smoothly. Differences between workflows and flows were mostly around how to set or remove permissions. In the workflows, each permission action was a replace. In flow, you had one action to break inheritance initially and remove all permissions, and then separate actions to assign permissions to various groups and individuals. If you needed to modify permissions at a later stage, you had to remove prior permissions for the group or individual and then assign the new role. Prior to that, of course, you need to get the group or user id. The user id I was able to get from the 2013 workflow that called the 2010 one. So we’re still using the 2013 workflows but calling flows instead of 2010 workflows. Replacing the 2013 ones will come further down the line.